CVs arrive through different channels
Applications sit across websites, inboxes, files and recruiter conversations.
Candidate Intake
Capture candidates wherever they come from.
Bring website applications, walk-ins, CVs, recruiter entries and existing candidate lists into one structured recruitment workflow—without making every source a separate manual process.
Built & supported in Sri Lanka
Online applications
Walk-ins
CVs & imports
Why this becomes difficult
Candidate information arrives in too many different ways.
The first step in recruitment often creates the most repetitive work—especially when every candidate source needs a different process.
Recruiters re-enter the same information
Useful recruiting time is spent copying names, experience and contact details into another record.
Walk-ins create paper and same-day pressure
Candidates need a quick route from arrival into review, screening and interviews.
Existing lists need to be brought across
Older Excel candidate records should not require one-by-one recreation.
Candidate records become inconsistent
Different intake methods can create incomplete profiles or repeated versions of the same person.
One destination for every candidate
Instead of maintaining several entry processes, bring every candidate into the same recruitment workspace.
Use the intake method that fits the situation. Once captured, the candidate can be reviewed, kept in the databank, connected to a vacancy and progressed through the recruitment workflow.
How it works
From incoming information to a usable candidate record.
The route may differ, but the destination remains consistent.
1Candidate Arrives
2Captured
3Profile Created
4Reviewed
5Databank / Vacancy
Careers applicationWalk-in registrationRecruiter quick-addCV uploadExcel import
Careers Applications
Let candidates apply directly to the right vacancy.
Candidates can view vacancies, provide profile information, answer vacancy qualification questions and upload a CV or additional documents through the careers experience.
Vacancy listing and applicationCandidate registrationCV and document uploadQualification questionsThank-you and application-status access
Open vacancyCustomer Service ExecutiveView details and apply
Candidate applicationProfile, CV & questionsOne structured entry point
Walk-In Recruitment
Move walk-in candidates from registration into recruiter review.
Candidates can self-register through the careers walk-in mode, while recruiters can also assist with capture. The resulting entry moves into a dedicated queue instead of another paper form.
Register
Capture candidate and qualification information.
Review
See pending entries and qualification scores.
Take action
Move the candidate into first interview or reject with a reason.
Keep history
Record recruiter and candidate activity from queue actions.
Recruiter-Assisted Intake
Help recruiters create a useful starting record quickly.
Not every candidate begins with a completed online application. Recruiters can use the intake path that matches the information they received.
Quick candidate entry
Create a candidate from the essential information available to the recruiter.
Pasted information to profile
Use pasted candidate details to prepare a structured starting record for review.
CV to structured profile
Upload a CV and turn available information into candidate fields, experience and qualifications.
Supporting documents
Keep the CV and additional candidate files connected to the record.
Information assistance reduces entry work; recruiters remain responsible for reviewing candidate records.
Existing Candidate Lists
Bring your existing candidate records into IntellixHR.
Use Excel import for candidate lists that already exist instead of rebuilding every record individually. Direct file upload and document capture support candidate information that arrives as files.
Once imported, the records become part of the same databank your recruiters can review, search and reuse.
NameTelephoneExperienceCandidate A07X XXX XXXX5 yearsCandidate B07X XXX XXXX3 years
Candidate DatabankRecords ready for review and recruitment use
Existing Candidate Updates
Refresh a candidate without losing what you already know.
When an existing candidate sends a newer CV, upload it from the candidate record. IntellixHR can refresh available profile information while retaining earlier experience, education, qualifications, projects, certificates and previous CV files.
Existing profileNew CVUpdated profile + retained history
A practical example
Three candidate sources. One recruitment process.
Candidate 1 applies onlineProvides details, CV and qualification answers.
Candidate 2 walks into the officeRegisters and enters the walk-in review queue.
Candidate 3 sends a CVA recruiter uploads it and reviews the resulting profile.
All three continue from one candidate workspace.The recruiter can review, connect to a vacancy and move each person forward without maintaining three separate systems.
Operational Visibility
Know what entered the recruitment process and what happens next.
Keep new candidates visible through inbox review, walk-in queue status, qualification results, source information and processing state.
Which walk-ins are waiting for review?
Which candidates passed basic requirements?
Which records still need review?
Which vacancy is the candidate entering?
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Let’s look at how candidates enter your recruitment process.
Show us where applications and CVs currently come from. We’ll demonstrate how IntellixHR can bring those intake paths into one workflow.